Workshop registration in Google Forms, with a fixed number of places per session
Give each session the number of places the room holds. A full session closes on the form, and people who still want it join the waiting list.
Install from MarketplaceFree for one form up to 25 responses. Then $12 once, with no subscription.
Pottery for beginners, Saturday
Which session would you like? (multiple choice)
- 10:00 am to 12:00 pm8 places
- 1:00 to 3:00 pmFull · 2 waiting
- 3:30 to 5:30 pm6 places
Who it is for
People choose a session on your ordinary Google Form. You see who is coming to each one in Your list, in the order they registered.
Workshop registration
- Craft, cooking and art teachers running a class in several sessions.
- Libraries, community centres and museums hosting free workshops.
- Conference organisers with breakout sessions in small rooms.
Pottery for beginners, Saturday
Which session would you like? (multiple choice)
- 10:00 am to 12:00 pm8 places
- 1:00 to 3:00 pmFull · 2 waiting
- 3:30 to 5:30 pm6 places
The options and their limits
Three sessions, each limited to the number of wheels in the room. When the morning session has its eight people, it closes on the form, or shows as full with a waiting list.
In this example 1:00 to 3:00 pm is full and two people are waiting for it.
22 places in total. That fits the free plan, which covers up to 25 responses after limits are turned on.
How to set it up
Start from a copy of this form, or from a form you already have.
- 1Add the sessionsMake a multiple-choice question with one option per session. Use a checkbox question instead if people may come to more than one.
- 2Collect email addressesIn the form's Settings, under Responses, turn on Collect email addresses, so people hear if they are on the waiting list.
- 3Type the places for each sessionOpen Choice Limit from the add-ons button and type a number beside each session.
- 4Choose Show it as full, with a waiting listIf someone cancels, the next person in line gets their place and an email.
- 5Turn on and sharePress Turn on, then share the form link as usual.
Pottery for beginners, Saturday
You are on the waiting list for 1:00 to 3:00 pm
Every place for 1:00 to 3:00 pm is taken at the moment, so you are on the waiting list.
Option
1:00 to 3:00 pm
On the waiting listWhat people see
People fill in your ordinary Google Form. Under the question they see how many places are left for each option. A full option is hidden, or marked "full, join the waiting list".
- Anyone who joins a waiting list gets an email with their number in line.
- When a place opens up, the next person gets it and an email saying so.
- Emails come from your own Google account, so replies come to you.
Good to know
What Choice Limit does and does not do for this kind of form. Read the help page for more.
Someone cannot come
Press Free this place beside their name in Your list. The first person waiting for that session gets it and an email.
Booking for a friend
Each response takes one place in each session it picks. A friend who is coming too fills in the form for themselves.
Payment
Choice Limit does not take payments. If your workshop is paid, collect money the way you do now.
Two people at the same moment
If two people take the last place within the same few seconds, the second goes on the waiting list and gets an email.
Set limits on your workshop registration form
Install Choice Limit from the Google Workspace Marketplace, then make a copy of this form. Free for one form up to 25 responses, then $12 once.
