Parent-teacher meetings in Google Forms, one family per time
Each meeting time can be picked by one family. Once a time is taken it closes on the form, and a family who still wants it can join the waiting list.
Install from MarketplaceFree for one form up to 25 responses. Then $12 once, with no subscription.
Parent-teacher meetings, Thursday
Which time suits you? (multiple choice)
- 3:30 pm1 place
- 3:45 pmFull · 2 waiting
- 4:00 pm1 place
- 4:15 pm1 place
Who it is for
Families use the ordinary form link you send them. They do not need an account with us, and they see nothing unfamiliar.
Parent-teacher meetings
- Class teachers booking a short meeting with each family, for parent-teacher conferences or parents' evenings.
- Office staff or a head of year running the bookings for several teachers on one form.
- Anyone who has had two families turn up for the same time because a shared sheet was edited twice.
Parent-teacher meetings, Thursday
Which time suits you? (multiple choice)
- 3:30 pm1 place
- 3:45 pmFull · 2 waiting
- 4:00 pm1 place
- 4:15 pm1 place
- 4:30 pm1 place
- 4:45 pm1 place
- 5:00 pm1 place
- 5:15 pm1 place
The options and their limits
Eight meeting times, one family each. When 4:00 pm is booked, it closes on the form, or shows as full with a waiting list.
In this example 3:45 pm is full and two people are waiting for it.
8 places in total. That fits the free plan, which covers up to 25 responses after limits are turned on.
How to set it up
Start from a copy of this form, or from a form you already have.
- 1Add the timesMake a multiple-choice question with one option for each meeting time. Add a short-answer question for the child's name.
- 2Collect email addressesIn the form's Settings, under Responses, turn on Collect email addresses, so families can be told about the waiting list.
- 3Set 1 beside every timeOpen Choice Limit from the add-ons button and type 1 beside each time.
- 4Choose what happens when a time is fullHide it, or show it as full with a waiting list. Under More settings, choose the child's name under Show people by.
- 5Turn on and sharePress Turn on, then send the form link as usual.
What people see
People fill in your ordinary Google Form. Under the question they see how many places are left for each option. A full option is hidden, or marked "full, join the waiting list".
- Anyone who joins a waiting list gets an email with their number in line.
- When a place opens up, the next person gets it and an email saying so.
- Emails come from your own Google account, so replies come to you.
Good to know
What Choice Limit does and does not do for this kind of form. Read the help page for more.
Several teachers on one form
Add one question per teacher, each with its own times, and make each question optional. Families answer only for the teachers they need to see.
A family cancels
Press Free this place beside their name in Your list. The first family on the waiting list gets the time and an email.
Two families at the same moment
If two families send the form within the same few seconds, both answers can arrive. Choice Limit keeps the first and puts the second on the waiting list, with an email.
A whole year group
If your times add up to more than 25 places, setup tells you before you share the form. Unlocking costs $12, paid once.
Set limits on your parent-teacher meetings form
Install Choice Limit from the Google Workspace Marketplace, then make a copy of this form. Free for one form up to 25 responses, then $12 once.
