Clubs and electives in Google Forms, with a class size for each option
Give each club or class its number of places. When one is full it closes on the form, and students who still want it go on a waiting list.
Install from MarketplaceFree for one form up to 25 responses. Then $12 once, with no subscription.
Wednesday clubs, spring term
Which club would you like to join? (dropdown)
- Chess16 places
- CodingFull · 2 waiting
- Choir30 places
- Art studio15 places
Who it is for
Students choose on your ordinary Google Form, signed in with their school account if you like. Their answers stay in your school's Google account.
Clubs and electives
- Teachers running after-school clubs with a room or coach limit.
- Schools offering electives, option blocks or enrichment week activities.
- Camps, conferences and workshops with sessions of a fixed size.
Wednesday clubs, spring term
Which club would you like to join? (dropdown)
- Chess16 places
- CodingFull · 2 waiting
- Choir30 places
- Art studio15 places
- Football22 places
The options and their limits
Five clubs, each with its own size. When Art studio has 15 students, it closes on the form, or shows as full with a waiting list.
In this example Coding is full and two people are waiting for it.
103 places in total. That is more than the free plan covers. Setup tells you before you share the form, and unlocking costs $12, paid once.
How to set it up
Start from a copy of this form, or from a form you already have.
- 1List the clubsMake a multiple-choice or dropdown question with one option per club, and a short-answer question for the student's name and class.
- 2Collect email addressesIn the form's Settings, under Responses, set Collect email addresses to Verified, so students sign in with their school account.
- 3Type each class sizeOpen Choice Limit from the add-ons button and type the number of places beside each club.
- 4Choose what happens when a club is fullHide it, or show it as full with a waiting list.
- 5Turn on and sharePress Turn on, then share the form link with your students.
Wednesday clubs, spring term
You are on the waiting list for Coding
Every place for Coding is taken at the moment, so you are on the waiting list.
Option
Coding
On the waiting listWhat people see
People fill in your ordinary Google Form. Under the question they see how many places are left for each option. A full option is hidden, or marked "full, join the waiting list".
- Anyone who joins a waiting list gets an email with their number in line.
- When a place opens up, the next person gets it and an email saying so.
- Emails come from your own Google account, so replies come to you.
Good to know
What Choice Limit does and does not do for this kind of form. Read the help page for more.
Second choices
Choice Limit does not move a student to a second choice. If their first choice is full they join its waiting list, and the email has a link to fill in the form again with another club.
A student changes their mind
Free their place in Your list. The first student waiting gets it and an email.
School accounts
Your administrator has to allow add-ons from the Google Workspace Marketplace.
Signing up twice
Your list marks anyone who signed up more than once, so you can free the extra place.
Set limits on your clubs and electives form
Install Choice Limit from the Google Workspace Marketplace, then make a copy of this form. Free for one form up to 25 responses, then $12 once.
